Finance Office Assistant / Executive Assistant – Higher Education

Job Title: Finance Office Assistant / Executive Assistant – Higher Education

Location: New York, NY (Greenwich Village – Hybrid Fridays)

Pay Range: $25.00 – $33.00 / hour W2

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week)

Duration: 3-Month Contract (Start Date: Monday, September 21, 2026)

Position Overview

A prestigious higher education institution in Manhattan is seeking a proactive, highly organized Finance Office Assistant / Executive Assistant to provide vital administrative and executive support within its Office of Financial Management. Serving as a primary point of contact and operational support for executive leadership, academic centers, and committees, this role requires exceptional administrative precision, financial processing capabilities, and professional discretion in a fast-paced environment.

Key Responsibilities

• Executive & Administrative Support: Deliver high-level administrative support to the Associate Dean/CFO and Director of Fiscal Affairs, including complex calendar management, meeting setup, and preparation of briefing materials.

• Financial Processing & Accounts: Process weekly deposit runs, deliver check deposits and fiscal materials to the Bursar’s Office, process invoices and payment requests via NYU iBuy, and follow up with vendors and internal teams regarding payment status or missing documentation.

• Budgeting & Spreadsheet Management: Assist in budget monitoring, process reimbursements, and build or modify Excel/Google spreadsheets for financial tracking and reporting.

• Office Operations & Communications: Handle receptionist and front-office duties, answer incoming calls and emails, guide staff on financial policies/procedures, maintain physical and digital files, and manage office supply inventory.

• Logistics & Event Support: Coordinate detailed travel itineraries, set up and manage Zoom sessions, and prepare meeting materials for various academic centers, institutes, and committees.

Qualifications

• Education: Bachelor’s Degree required.

• Experience: Proven administrative or executive assistant experience (prior NYU or higher education experience strongly preferred).

• Technical Proficiency: Advanced skills in Google Suite (Docs, Sheets, Calendar), MS Office Suite (specifically Excel), Zoom, and enterprise purchasing platforms (e.g., iBuy).

• Communication & Discretion: Exceptional verbal/written communication and interpersonal skills, with the ability to handle sensitive financial and administrative records with complete confidentiality.

Benefits & Eligibility

• Medical, Dental, and Vision Insurance

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Supplemental Life, Short-Term, and Long-Term Disability Insurance

• 401(k) with Company Match

• Weekly Pay Schedule

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.