Finance Office Assistant / Executive Assistant – Higher Education

Job Title: Finance Office Assistant / Executive Assistant – Higher Education

Location: New York, NY (Greenwich Village – Hybrid Fridays)

Pay Range: $25.00 – $33.00 / hour W2

Schedule: Monday – Friday, 9:00 AM – 5:00 PM (35 hours/week)

Duration: 3-Month Contract (Start Date: ASAP)

Position Overview

A prestigious academic institution in Manhattan is seeking a proactive, highly organized Finance Office Assistant / Executive Assistant to provide executive support within its Office of Financial Management. Serving as a primary point of coordination for executive leadership, academic centers, and committees, this role requires exceptional administrative precision, financial tracking capability, and professional discretion in a fast-paced environment.

Key Responsibilities

• Executive Administrative Support: Deliver high-level administrative support to executive leadership, managing complex calendar scheduling, meeting confirmations, and briefing material preparation.

• Office & Operational Management: Oversee daily office workflows, including phone and email triage, file maintenance, inventory tracking, and general correspondence.

• Financial Administration: Assist with budget monitoring, process reimbursements and vendor payments, and build/modify financial tracking spreadsheets.

• Travel & Event Logistics: Coordinate travel itineraries and visitor logistics; set up Zoom sessions and prepare physical and digital materials for committee meetings.

Qualifications

• Education: Bachelor’s Degree required.

• Experience: Proven administrative or executive support experience, preferably within higher education, academic finance, or corporate finance environments.

• Technical Proficiency: Advanced skills in Google Suite (Docs, Sheets, Calendar), MS Office, and Zoom.

• Communication & Discretion: Excellent written/verbal communication skills with proven ability to handle sensitive financial data confidentially.

Benefits & Eligibility

• Medical, Dental, and Vision Insurance

• Health Savings Account (HSA) & Flexible Spending Accounts (FSA)

• Supplemental Life, Short-Term, and Long-Term Disability Insurance

• 401(k) with Company Match

• Weekly Pay Schedule

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.