Jr Legal Administrative Assistant

Job Title: Accounts Payable Associate

Location: Chester, NY (Onsite)

Pay Rate: $20.00 – $23.00 / hr W2

Job Type: Contract-to-Hire

Employment Type: Direct W2 Only (Strictly no Corp-to-Corp / C2C, third-party agencies, or W2 referrals)

Position Overview

We are seeking a detail-oriented and dependable Accounts Payable Associate to join our team in Chester, NY. In this role, you will support all functional aspects of the AP department, including invoice auditing and processing, vendor verification, expense report auditing, American Express payments, and electronic document indexing.

Key Responsibilities

• Invoice Processing & Auditing: Process automated invoices (Programming, Rents, Install, Franchise Fees, DSR) and audit/approve invoices using 3rd-party applications. Ensure all invoices in Oracle contain proper coding and signatures.

• Vendor Management: Verify new vendors on the IRS site prior to ERP entry, update remittance/address changes, maintain Certificates of Insurance (COI), and handle vendor aging statement reconciliations.

• Expense Reports & Payments: Audit and approve employee expense reports, enter cash disbursement wires, and facilitate vendor payments via American Express.

• Mail & Disbursements: Handle incoming mail (USPS, FedEx, UPS), date stamp, and distribute invoices. Generate FedEx labels for outgoing checks, organize check runs, and maintain check/report archives.

• Digital Archiving & Problem Resolution: Scan and index checks and invoices into DocuWare for electronic storage. Investigate and resolve invoice discrepancies to ensure timely payment.

Position Requirements

• Education: High School diploma required; Associate degree preferred.

• Experience: 2 years of Accounts Payable experience preferred.

• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, Word). Experience with Oracle ERP or DocuWare is a plus.

• Core Competencies: Strong attention to detail, ability to multitask in a high-volume environment, excellent communication skills, and the capability to work both independently and collaboratively.

Eligibility Note

• Direct W2 Applicants Only. We cannot accept 1099, Corp-to-Corp (C2C), third-party agency submissions, or W2 referrals for this position.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis and Talent Solutions.

Experis® is a global leader in technology services and part of the ManpowerGroup® (NYSE: MAN) family of brands. We connect skilled technology professionals with meaningful opportunities where they can grow their careers, expand their expertise and make a real impact. Guided by the belief that it takes Human Ingenuity to unlock the true potential of technology, Experis helps people gain experience with leading organizations, build sought-after skills and take the next step toward a brighter future. Backed by ManpowerGroup's 75+ years of workforce expertise and global reach across more than 70 countries and territories, Experis brings the scale, insight and opportunity to help people and businesses thrive. ManpowerGroup is consistently recognized for its commitment to inclusion, ethics and responsible business, including being named one of the World's Most Ethical Companies. Learn more at Experis.com.