Administrative Assistant IV

Title: Administrative Assistant IV
Location: Sylmar CA (100% Onsite)
Duration: 12 months
Pay Range: $25/hr to $30/hr (On W2)
Shift Time: 08:00am to 05:00pm

We are looking for a “Administrative Assistant IV“ to join one of our Fortune 500 clients.

Top Skills:

• Requires proficiency in two to three vendor software programs.
• Provides support to one or two department managers and their staffs.
• Experience with Ariba, SAP, Concur preferred.
• Degree preferred.
• 5 years of experience.

Job Responsibilities:

• Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required.
• Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings.
• Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
• Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general Division and site policies and practices.
• Converts material to final form from rough drafts which contain technical terminology.
• Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources.
• Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed.
• Organizes, prepares, and maintains copies of vendor contracts.
• Orders and maintains the office supply inventory for the department.
• Coordinates meals and events as required for projects, meetings and other business needs
• Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.
• Remains current on developments in field(s) of expertise.
• Performs related functions and responsibilities, on occasion, as assigned.

We are looking for the candidate who are eligible to work with any employers without sponsorship.

If you’re interested, please click “Apply” button