Executive Admin Assistant

Our client is seeking a Executive Admin Assistant to join their team. As a Executive Admin Assistant, you will be part of the Global Procurement Services supporting senior leadership. The ideal candidate will have excellent organizational skills, proactive problem-solving abilities, and strong interpersonal skills which will align successfully in the organization.

Job Title: Executive Admin Assistant

Location: San Jose, CA

What's the Job?

• Support a Vice President and Senior Director by managing complex calendars and scheduling meetings.
• Coordinate and prepare for speaking engagements, including content and logistical arrangements.
• Organize and plan meetings, including preparing agendas, securing locations, and managing logistics.
• Develop travel briefings for international and large domestic trips, ensuring smooth logistics.
• Handle confidential correspondence and approvals, acting as a proxy when authorized.

What's Needed?

• Minimum of 4 years experience in an administrative support role, supporting senior leadership.
• Proficiency in Windows applications: Outlook, Word, Excel, PowerPoint.
• Excellent verbal and written communication skills with the ability to connect across all levels of staff and clients.
• Experience in calendar management, meeting planning, and coordinating travel logistics.
• Ability to handle sensitive and confidential information with professionalism and discretion.

What's in it for me?

• Opportunity to work in a dynamic, innovative environment supporting high-level executives.
• Engage in meaningful projects and develop your professional skills.
• Collaborate with a diverse and talented team committed to excellence.
• Gain exposure to global operations and strategic initiatives.
• Be part of a company recognized for its commitment to diversity and inclusion.

Upon completion of waiting period consultants are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Vision Plan
• Health Savings Account
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Supplemental Life Insurance
• Short Term and Long Term Disability Insurance
• Business Travel Insurance
• 401(k), Plus Match
• Weekly Pay

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands – Manpower, Experis, Talent Solutions, and Jefferson Wells – creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.